Meta Description: Discover the top 10 volunteer management software tools for 2025! Compare features, pros, cons, and pricing to find the best solution for your nonprofit.
Introduction
Volunteer management software (VMS) is a critical tool for nonprofits, schools, and community organizations in 2025, streamlining the complex tasks of recruiting, scheduling, tracking, and engaging volunteers. As volunteerism evolves in a post-pandemic world, with hybrid and virtual opportunities on the rise, VMS platforms help organizations save time, boost engagement, and maximize impact. These tools centralize volunteer data, automate administrative tasks, and enhance communication, ensuring volunteers feel valued and connected to the mission. When choosing a VMS, look for user-friendly interfaces, robust scheduling, communication tools, mobile accessibility, and integrations with CRMs or fundraising platforms. Scalability, compliance features, and pricing also matter, especially for organizations with limited budgets. This guide explores the top 10 volunteer management software tools for 2025, detailing their features, pros, cons, and a comparison to help you make an informed decision.
Top 10 Volunteer Management Software Tools for 2025
1. VolunteerHub
Logo/Brand: VolunteerHub
Short Description: VolunteerHub is a comprehensive, cloud-based platform designed for nonprofits to streamline volunteer recruitment, scheduling, and engagement. Ideal for organizations of all sizes.
Key Features:
- Volunteer registration and self-service scheduling
- Custom-branded landing pages for events
- Automated reminders via email and text
- Volunteer database with skills and interest tracking
- Integration with CRMs like Salesforce and Zapier
- Kiosk check-in for events
- Detailed reporting and analytics
Pros: - User-friendly interface simplifies volunteer coordination
- Robust integrations enhance workflow efficiency
- Excellent customer support with no additional fees
Cons: - Pricing can be high for smaller nonprofits
- Initial setup may require time for customization
- Limited mobile app functionality for admins
2. Bloomerang Volunteer
Logo/Brand: Bloomerang
Short Description: Bloomerang Volunteer syncs with its donor CRM, offering nonprofits a unified platform to manage volunteers and donors, ideal for organizations seeking a 360-degree supporter view.
Key Features:
- Two-way CRM sync for volunteer and donor data
- Customizable dashboards for staff and volunteers
- Streamlined scheduling and sign-up processes
- Mobile app for volunteers to manage shifts
- Automated communication tools (email, SMS)
- Reporting tools for impact tracking
- Background check integration
Pros: - Seamless donor-volunteer integration boosts fundraising
- Intuitive interface with minimal learning curve
- Strong mobile app enhances volunteer experience
Cons: - Limited integrations outside Bloomerangâs CRM
- Pricing is separate from donor CRM, adding costs
- Advanced features may overwhelm small teams
3. Get Connected (Galaxy Digital)
Logo/Brand: Galaxy Digital
Short Description: Get Connected is a mobile-friendly VMS focused on community engagement, perfect for volunteer centers and nonprofits aiming to connect supporters across multiple organizations.
Key Features:
- Free mobile app for volunteer self-service
- Interactive volunteer profiles with skills tracking
- Multi-location scheduling for complex programs
- Community hub for partner organizations
- Automated hour tracking and impact reporting
- Social media integration for recruitment
- Customizable opportunity listings
Pros: - Strong focus on community-wide engagement
- Mobile-first design enhances accessibility
- Flexible pricing suits various budgets
Cons: - Interface can feel dated for some users
- Limited advanced analytics compared to competitors
- Setup may require technical support
4. Civic Champs
Logo/Brand: Civic Champs
Short Description: Civic Champs is a mobile-first VMS that simplifies volunteer management and supports donation campaigns, ideal for nonprofits looking to convert volunteers into donors.
Key Features:
- Mobile app for scheduling and communication
- Volunteer-to-donor conversion tools
- Sliding-scale pricing based on active volunteers
- Integration with Double the Donation for grants
- Event management and shift scheduling
- Real-time reporting and analytics
- Automated reminders and confirmations
Pros: - Affordable pricing for small organizations
- Strong focus on volunteer-to-donor engagement
- Easy-to-use mobile interface
Cons: - Limited advanced features for large organizations
- Integrations are still developing
- Reporting tools may lack depth
5. VolunteerMatters
Logo/Brand: VolunteerMatters
Short Description: VolunteerMatters offers scalable solutions for nonprofits, schools, and government entities, with robust compliance and integration features for complex programs.
Key Features:
- Automated background checks and compliance tools
- Zapier integrations with CRMs and fundraising platforms
- Customizable volunteer application forms
- Advanced scheduling with shift reminders
- Reporting for engagement and compliance
- Multi-site management for large organizations
- API access for custom integrations
Pros: - Highly customizable for complex needs
- Strong compliance features for regulated sectors
- Scalable for growing organizations
Cons: - Higher pricing tiers for advanced features
- Steeper learning curve for non-technical users
- Limited mobile app functionality
6. SignUpGenius
Logo/Brand: SignUpGenius
Short Description: SignUpGenius is a user-friendly platform for event-based volunteer coordination, ideal for schools, churches, and small nonprofits managing simple sign-ups.
Key Features:
- Customizable sign-up sheets with themes
- Automated email and text reminders
- Volunteer database with export capabilities
- Integration with PayPal and Stripe for payments
- Mobile-friendly sign-up process
- Reusable event templates
- Shift swap and cancellation notifications
Pros: - Affordable pricing with a free tier
- Simple setup for small events
- Strong user reviews for ease of use
Cons: - Limited advanced features for large programs
- Basic reporting compared to competitors
- Ads in free version can be distracting
7. POINT
Logo/Brand: POINT
Short Description: POINT is a free, all-in-one VMS for nonprofits, offering a collaborative platform with a mobile app and website integration for seamless volunteer management.
Key Features:
- Free core platform with unlimited volunteers
- Mobile app and web widget for sign-ups
- Automated impact tracking and reporting
- Communication tools for reminders and thank-yous
- Event creation with self-registration
- Volunteer database with unlimited admins
- Offline time tracking (paid plan)
Pros: - Free plan is robust for small nonprofits
- User-friendly for volunteers and admins
- Strong community engagement focus
Cons: - Advanced features require paid Pro plan
- Limited integrations compared to competitors
- May lack scalability for large organizations
8. Volgistics
Logo/Brand: Volgistics
Short Description: Volgistics is a highly customizable VMS for organizations of all sizes, offering robust features for volunteer scheduling, tracking, and compliance.
Key Features:
- Online application forms and opportunity directories
- Touchscreen kiosk for check-ins
- Customizable reports and data fields
- Automated schedule reminders via text/email
- Multi-site management for complex programs
- Secure data storage with banking-level encryption
- Volunteer self-service portal
Pros: - Highly customizable to fit unique needs
- Strong security and compliance features
- Long-standing reputation (25+ years)
Cons: - Interface can feel outdated
- Pricing may be complex for small budgets
- Learning curve for advanced customization
9. Golden Volunteer
Logo/Brand: Golden
Short Description: Golden leverages AI and automation to streamline volunteer management and fundraising, ideal for nonprofits seeking data-driven insights and donor conversion.
Key Features:
- AI-driven insights for volunteer engagement
- Automated background checks and onboarding
- Mobile apps for iOS and Android
- Custom-branded portals and kiosks
- Integration with top CRMs and fundraising platforms
- Live opportunity inventory with screening
- Volunteer-to-donor conversion tools
Pros: - AI features enhance engagement and fundraising
- Highly automated, saving significant time
- Strong integration capabilities
Cons: - Premium pricing for full AI functionality
- May be overkill for small organizations
- Setup can be complex for non-technical users
10. Timecounts
Logo/Brand: Timecounts
Short Description: Timecounts is a low-cost VMS for small to midsize nonprofits, offering flexible scheduling and community-building tools for volunteer engagement.
Key Features:
- Unlimited events and scheduling in free plan
- Customizable calendars and display modules
- Volunteer community database
- Mobile app for coordinators and volunteers
- Automated reminders and confirmations
- Reporting tools for impact and engagement
- Custom branding for volunteer hubs
Pros: - Affordable with robust free plan
- Strong community-building features
- Easy-to-use for small teams
Cons: - Limited advanced reporting in free plan
- Fewer integrations than competitors
- Paid plans needed for larger programs
Comparison Table
| Tool Name | Best For | Platform(s) Supported | Standout Feature | Pricing | G2/Capterra Rating |
|---|---|---|---|---|---|
| VolunteerHub | Nonprofits of all sizes | Web, Mobile (limited) | CRM integrations | Custom | 4.5/5 (Capterra) |
| Bloomerang Volunteer | Nonprofits with donor CRM needs | Web, iOS, Android | Two-way CRM sync | Custom | 4.6/5 (Capterra) |
| Get Connected | Community volunteer centers | Web, iOS, Android | Community engagement hub | Starts at $110/month | 4.4/5 (G2) |
| Civic Champs | Small nonprofits, donor conversion | Web, iOS, Android | Volunteer-to-donor tools | Starts at $49/month | 4.7/5 (Capterra) |
| VolunteerMatters | Complex programs, compliance needs | Web, Limited Mobile | Automated compliance tools | Starts at $219/month | 4.5/5 (G2) |
| SignUpGenius | Small events, schools, churches | Web, Mobile | Customizable sign-up sheets | Free / Starts at $8.99/month | 4.7/5 (Capterra) |
| POINT | Small nonprofits, budget-conscious | Web, iOS, Android | Free core platform | Free / Pro plan varies | 4.8/5 (Capterra) |
| Volgistics | Customizable, multi-site programs | Web, Mobile (kiosk) | Highly customizable reports | Custom | 4.6/5 (Capterra) |
| Golden Volunteer | AI-driven, fundraising-focused nonprofits | Web, iOS, Android | AI-driven engagement insights | Custom | 4.8/5 (G2) |
| Timecounts | Small to midsize nonprofits | Web, iOS, Android | Free unlimited scheduling | Free / Starts at $40/month | 4.5/5 (Capterra) |
Which Volunteer Management Software Tool is Right for You?
Choosing the right VMS depends on your organizationâs size, budget, and specific needs:
- Small Nonprofits (1-50 Volunteers): POINT and SignUpGenius are ideal due to their free plans and user-friendly interfaces. Timecounts is also a great choice for its affordable pricing and community-building tools. These platforms suit organizations with simple scheduling and communication needs.
- Medium Nonprofits (50-500 Volunteers): Civic Champs and Get Connected offer mobile-first solutions with strong engagement features. Their pricing is budget-friendly, and integrations like Double the Donation enhance fundraising potential.
- Large Nonprofits or Multi-Site Programs: VolunteerHub, VolunteerMatters, and Volgistics are scalable and customizable, supporting complex programs with compliance needs. VolunteerHubâs CRM integrations and Volgisticsâ multi-site management are particularly valuable.
- Nonprofits Focused on Fundraising: Bloomerang Volunteer and Golden Volunteer excel at converting volunteers into donors. Their CRM sync and AI-driven insights help maximize fundraising impact.
- Community Volunteer Centers: Get Connectedâs community hub and Timecountsâ community database are perfect for organizations managing volunteers across multiple partners.
- Compliance-Driven Organizations: VolunteerMatters and Golden Volunteer offer robust background check and compliance tools, ideal for schools, hospitals, or government entities.
- Budget-Conscious Organizations: POINTâs free plan and SignUpGeniusâ low-cost options are best for organizations with limited funds but need reliable scheduling and communication.
Evaluate your prioritiesâwhether itâs ease of use, integrations, or advanced reportingâand test free trials or demos to ensure the platform aligns with your workflow.
Conclusion
In 2025, volunteer management software is more vital than ever, helping nonprofits streamline operations, engage supporters, and amplify their mission. From free platforms like POINT to AI-driven solutions like Golden Volunteer, the VMS landscape offers diverse tools to meet varying needs. As hybrid volunteering grows and data-driven insights become critical, these tools evolve to offer better integrations, mobile accessibility, and automation. By choosing the right VMS, nonprofits can save time, reduce administrative burdens, and foster stronger volunteer relationships. Explore demos or free trials to find the perfect fit, and invest in a tool that empowers your team to focus on what matters mostâmaking a difference.
FAQs
What is volunteer management software?
Volunteer management software helps nonprofits manage volunteers by automating tasks like scheduling, recruitment, communication, and reporting, improving efficiency and engagement.
How much does volunteer management software cost?
Costs vary: POINT and SignUpGenius offer free plans, while paid plans range from $8.99/month (SignUpGenius) to custom pricing for advanced platforms like VolunteerHub.
Which VMS is best for small nonprofits?
POINT, SignUpGenius, and Timecounts are ideal for small nonprofits due to their free or low-cost plans and user-friendly features.
Can VMS integrate with donor management systems?
Yes, platforms like Bloomerang Volunteer, VolunteerHub, and Golden Volunteer offer seamless CRM integrations to manage volunteers and donors together.
Why is mobile accessibility important in VMS?
Mobile apps allow volunteers to sign up, manage shifts, and communicate on the go, enhancing engagement and convenience in 2025âs fast-paced environment.