Meta Description: Discover the top 10 wiki software tools for 2025. Compare features, pros, cons, pricing, and ratings to find the best wiki software for your team.

Introduction

In 2025, wiki software remains a cornerstone for organizations aiming to centralize knowledge, streamline collaboration, and enhance productivity. A wiki is a collaborative platform that allows teams to create, edit, and organize information in a shared digital space, acting as a single source of truth for company policies, project documentation, or customer-facing knowledge bases. With remote work and hybrid teams now standard, wiki software is critical for ensuring seamless access to information across geographies. When choosing a wiki tool, users should prioritize features like intuitive navigation, real-time collaboration, robust search capabilities, and integrations with existing tools (e.g., Slack, Microsoft Teams). Security, scalability, and ease of use are also key, especially for teams balancing technical and non-technical users. This comprehensive guide explores the top 10 wiki software tools for 2025, detailing their features, pros, cons, and a comparison to help you make an informed decision.

Top 10 Wiki Software Tools for 2025

1. Confluence

Brand: Atlassian
Description: Confluence is a robust enterprise wiki software designed for teams to collaborate on documentation, project plans, and knowledge bases, widely used by technical and business teams.
Key Features:

• Over 75 customizable templates for wikis, meeting notes, and project plans.
• Real-time collaboration with multi-user editing and inline comments.
• Deep integration with Jira, Trello, and 3,000+ third-party apps.
• Advanced permission controls for secure access management.
• Built-in analytics to track content engagement.
• Mobile app for on-the-go access.
• AI-powered search for quick content discovery.
  Pros:
• Seamless integration with Atlassian suite enhances workflows.
• Scalable for large enterprises with complex needs.
• Extensive template library simplifies content creation.
  Cons:
• Steep learning curve for non-technical users.
• Search functionality can be slow with large datasets.
• Premium plans can be costly for small teams.

2. Notion

Brand: Notion Labs
Description: Notion is a highly customizable all-in-one workspace tool that doubles as a wiki, ideal for startups, freelancers, and remote teams.
Key Features:

• Flexible drag-and-drop interface for creating wiki pages.
• Over 50 templates for wikis, databases, and notes.
• Real-time collaboration with commenting and version history.
• Integrates with Slack, Google Drive, and Zapier.
• Database functionality for structured knowledge organization.
• Offline mode for uninterrupted work.
• Customizable permissions for team or public access.
  Pros:
• Highly intuitive and visually appealing interface.
• Free plan suitable for individual users or small teams.
• Versatile for both personal and team knowledge management.
  Cons:
• Can be overwhelming for large teams due to customization options.
• Limited advanced analytics compared to enterprise tools.
• Mobile app performance can lag with heavy use.

3. Document360

Brand: Document360
Description: Document360 is an AI-powered wiki software tailored for creating internal knowledge bases and public documentation for customers.
Key Features:

• WYSIWYG and Markdown editors for easy content creation.
• AI writing assistant (Eddy) for generating SEO-friendly content.
• Granular access controls for private or public wikis.
• Analytics to track content performance and user engagement.
• Integrates with Slack, Microsoft Teams, and Zendesk.
• Multi-language support for global teams.
• Versioning to manage content updates.
  Pros:
• AI tools streamline content creation and maintenance.
• Excellent for customer-facing knowledge bases.
• User-friendly for non-technical teams.
  Cons:
• Higher pricing tiers may deter small businesses.
• Limited customization for self-hosted deployments.
• Setup can be complex for advanced integrations.

4. Guru

Brand: Guru
Description: Guru is a cloud-based wiki tool that integrates with workflows, enabling teams to capture and share knowledge via browser extensions and AI suggestions.
Key Features:

• Browser extension for capturing web content directly.
• AI-powered search and expert suggestions for content creation.
• Integrates with Slack, Microsoft Teams, and Chrome.
• Card-based organization for intuitive knowledge management.
• Analytics to identify outdated content.
• Real-time collaboration with role-based access.
• Mobile app for remote access.
  Pros:
• Seamless integration with daily tools boosts adoption.
• AI features enhance knowledge discovery.
• Free plan for small teams (up to 3 users).
  Cons:
• Limited template options compared to competitors.
• Advanced features require premium plans.
• Can be slow with large knowledge bases.

5. Tettra

Brand: Tettra
Description: Tettra is a simple wiki software designed for small to medium-sized teams, emphasizing ease of use and integration with collaboration tools.
Key Features:

• Intuitive setup with minimal technical expertise required.
• Integrates with Slack, Google Workspace, and Microsoft Teams.
• Question-and-answer feature for user-generated content.
• Content update alerts to maintain accuracy.
• Markdown editor for quick formatting.
• Role-based permissions for secure access.
• Mobile-friendly interface.
  Pros:
• Ideal for non-technical teams due to simplicity.
• Affordable pricing for small businesses.
• Strong integration with popular tools.
  Cons:
• Limited advanced features for large enterprises.
• Analytics are basic compared to competitors.
• No offline mode available.

6. Slab

Brand: Slab
Description: Slab is a modern wiki tool built for technical and non-technical teams, offering a clean interface and robust collaboration features.
Key Features:

• Real-time collaboration with commenting and version history.
• Integrates with Slack, GitHub, and Google Drive.
• Fast and reliable search functionality.
• Customizable templates for consistent content creation.
• Markdown and WYSIWYG editors.
• Role-based access controls.
• Analytics for content performance tracking.
  Pros:
• Clean, user-friendly interface enhances adoption.
• Free plan for up to 10 users.
• Strong search capabilities for quick information retrieval.
  Cons:
• Limited advanced integrations compared to Confluence.
• Template library is smaller than Notion’s.
• Mobile app could improve in functionality.

7. Wiki.js

Brand: Wiki.js (Open Source)
Description: Wiki.js is an open-source wiki software for teams needing a customizable, self-hosted knowledge base with modern features.
Key Features:

• Open-source with full customization capabilities.
• Supports Markdown and visual editors.
• Multi-platform compatibility (public, private, or hybrid).
• Built-in analytics for content usage.
• Integrates with GitHub, Slack, and cloud storage.
• Offline support for self-hosted deployments.
• Authentication via OAuth, LDAP, or SAML.
  Pros:
• Free and highly customizable for technical teams.
• Strong security features for self-hosted setups.
• Active community support for updates.
  Cons:
• Requires technical expertise for setup and maintenance.
• Limited native integrations compared to SaaS tools.
• No dedicated mobile app.

8. Bookstack

Brand: Bookstack (Open Source)
Description: Bookstack is a free, open-source wiki software with a book-like structure, ideal for teams seeking simplicity and self-hosted solutions.
Key Features:

• Organized as books, chapters, and pages for intuitive navigation.
• Markdown and WYSIWYG editors for content creation.
• Self-hosted with full control over data.
• Role-based permissions for secure access.
• Search functionality with tagging support.
• Export options for PDF and HTML.
• Customizable themes and layouts.
  Pros:
• Free and easy to use for small teams.
• Clean, book-like structure enhances readability.
• Ideal for self-hosted environments with IT support.
  Cons:
• Requires developer involvement for setup.
• Limited integrations with third-party tools.
• Basic analytics compared to paid solutions.

9. Nuclino

Brand: Nuclino
Description: Nuclino is a lightweight wiki software focused on simplicity and real-time collaboration, perfect for small teams and startups.
Key Features:

• Real-time collaboration with WYSIWYG and Markdown editors.
• Visual clustering for intuitive content organization.
• Integrates with Slack, Google Drive, and Trello.
• Fast search with document tagging.
• Customizable permissions and version history.
• Multimedia support for rich content.
• Mobile and desktop apps for accessibility.
  Pros:
• Lightweight and easy to navigate.
• Affordable pricing for small teams.
• Visual organization enhances user experience.
  Cons:
• Limited advanced features for large enterprises.
• Fewer integrations than Confluence or Guru.
• Analytics are less robust than competitors.

10. Softr

Brand: Softr
Description: Softr is a no-code wiki platform that connects to live data sources like Airtable, ideal for teams needing dynamic, customizable wikis.
Key Features:

• Connects to Airtable, Google Sheets, and HubSpot for live data.
• No-code interface with drag-and-drop builder.
• Role-based access for secure collaboration.
• Custom layouts (lists, grids, Kanban boards).
• Built-in templates for quick wiki setup.
• Supports scaling to client portals or dashboards.
• Mobile-responsive design.
  Pros:
• No-code setup is ideal for non-technical users.
• Dynamic content updates via data integrations.
• Flexible for multiple use cases beyond wikis.
  Cons:
• Reliant on external data sources for full functionality.
• Limited advanced analytics.
• Higher-tier plans needed for large teams.

Comparison Table

Tool Name	Best For	Platform(s) Supported	Standout Feature	Pricing	G2 Rating
Confluence	Large enterprises, technical teams	Cloud, Self-hosted, Mobile	Atlassian integrations	Free (10 users) / $5.5/user/mo	4.1/5
Notion	Startups, freelancers, remote teams	Cloud, Mobile, Desktop	Flexible workspace customization	Free / $8/user/mo	4.7/5
Document360	Customer-facing wikis, SMBs	Cloud, Mobile	AI-powered writing assistant	Free (5 users) / $99/project/mo	4.6/5
Guru	SaaS companies, remote teams	Cloud, Mobile, Browser Ext.	Browser extension for content capture	Free (3 users) / $5/user/mo	4.5/5
Tettra	Small to medium-sized teams	Cloud, Mobile	Simple setup and integrations	Free (10 users) / $8.33/user/mo	4.4/5
Slab	Technical and non-technical teams	Cloud, Mobile	Fast search functionality	Free (10 users) / $6.67/user/mo	4.6/5
Wiki.js	Technical teams, self-hosted needs	Self-hosted, Cloud	Open-source customization	Free	4.3/5
Bookstack	Small teams, self-hosted enthusiasts	Self-hosted	Book-like structure	Free	4.5/5
Nuclino	Small teams, startups	Cloud, Mobile, Desktop	Visual content clustering	Free / $5/user/mo	4.6/5
Softr	No-code teams, dynamic wikis	Cloud, Mobile	Live data integration	Free (10 users) / $49/mo	4.8/5

Which Wiki Software Tool is Right for You?

Choosing the right wiki software depends on your team’s size, technical expertise, budget, and specific needs. Here’s a decision-making guide:

• Large Enterprises: Confluence is ideal for organizations with complex workflows, especially those already using Atlassian tools like Jira. Its scalability and integrations make it a top choice, though it’s pricier and may require training.
• Startups and Small Teams: Notion, Tettra, or Nuclino are excellent for small teams due to their affordability, ease of use, and intuitive interfaces. Notion’s flexibility is great for creative teams, while Tettra’s simplicity suits non-technical users.
• Customer-Facing Wikis: Document360 excels for public knowledge bases, with AI tools and multi-language support ideal for customer support teams. Helpjuice (not listed in top 10 but notable) is another strong contender for customer service niches.
• Technical Teams with IT Support: Wiki.js or Bookstack are perfect for self-hosted environments. Both are free and customizable but require technical expertise for setup and maintenance.
• No-Code Enthusiasts: Softr is a game-changer for teams without coding skills, leveraging live data integrations for dynamic wikis. It’s ideal for businesses already using Airtable or Google Sheets.
• Budget-Conscious Teams: Free plans from Confluence, Guru, Tettra, Slab, or open-source options like Wiki.js and Bookstack suit teams with limited budgets. Notion’s free tier is also robust for individual users.
• Remote Teams: Guru and Softr shine for distributed teams, with browser extensions and mobile-friendly designs ensuring access from anywhere.

Evaluate your team’s priorities—collaboration, security, integrations, or ease of use—and test free trials or demos to ensure the tool aligns with your workflow.

Conclusion

In 2025, wiki software continues to evolve, offering powerful solutions for knowledge management in an increasingly digital workplace. From enterprise-grade platforms like Confluence to no-code innovators like Softr, these tools empower teams to centralize information, foster collaboration, and drive efficiency. The landscape is shifting toward AI-powered features, seamless integrations, and user-friendly interfaces that cater to both technical and non-technical users. Whether you’re a startup, a large corporation, or a solo entrepreneur, there’s a wiki tool tailored to your needs. Explore free trials, assess integration capabilities, and prioritize tools that align with your team’s goals to stay ahead in the knowledge-sharing game.

FAQs

What is wiki software, and why is it important?
Wiki software is a collaborative platform for creating, editing, and organizing information in a centralized hub. It’s important for streamlining knowledge sharing, improving team collaboration, and maintaining a single source of truth.

What’s the difference between hosted and self-hosted wiki software?
Hosted wikis (e.g., Confluence, Notion) are managed by third-party providers, offering ease of use and automatic updates. Self-hosted wikis (e.g., Wiki.js, Bookstack) run on your servers, providing more control but requiring technical maintenance.

Which wiki software is best for small businesses?
Tettra, Notion, and Slab are great for small businesses due to their affordability, simplicity, and free plans for small teams.

Can wiki software be used for customer-facing knowledge bases?
Yes, tools like Document360 and Helpjuice are designed for public-facing wikis, offering features like multi-language support and SEO-friendly content creation.

Are there free wiki software options?
Yes, Wiki.js, Bookstack, and Notion offer free plans or open-source options, while Confluence, Guru, Tettra, and Slab provide free tiers for small teams.