$100 Website Offer

Get your personal website + domain for just $100.

Limited Time Offer!

Claim Your Website Now

Top 10 Whiteboard Software Tools in 2025: Features, Pros, Cons & Comparison

July 24, 2025 pritesh k Uncategorized 0

Meta Description: Discover the top 10 whiteboard software tools for 2025! Compare features, pros, cons, and pricing to find the best whiteboard software for your team.

Introduction

In 2025, whiteboard software has become a cornerstone of collaboration, enabling teams, educators, and creatives to brainstorm, plan, and visualize ideas in real-time or asynchronously. These digital tools replicate the flexibility of physical whiteboards while adding powerful features like infinite canvases, integrations, and AI-driven enhancements. With remote and hybrid work now standard, whiteboard software tools are critical for fostering creativity and productivity across industries, from education to product development.

When choosing the best whiteboard software, consider ease of use, real-time collaboration capabilities, integration with existing tools (e.g., Slack, Zoom, or project management platforms), and pricing that fits your budget. Features like templates, export options, and mobile accessibility are also key. This comprehensive guide explores the top 10 whiteboard software tools for 2025, detailing their features, pros, cons, and a comparison to help you select the perfect solution for your needs.

Top 10 Whiteboard Software Tools for 2025

1. Miro

Logo/Brand: Miro
Short Description: Miro is a versatile online whiteboard platform designed for teams, designers, and educators to collaborate visually. It’s ideal for brainstorming, agile workflows, and strategic planning.
Key Features:

  • Infinite canvas for unlimited brainstorming and diagramming.
  • 160+ integrations, including Slack, Jira, and Google Drive.
  • Pre-built templates for agile workflows, mind maps, and wireframes.
  • Real-time collaboration with commenting, voting, and live editing.
  • AI-powered tools (Miro Assist) for generating layouts and summaries.
  • Export options in PNG, SVG, PDF, and JSON formats.
  • Mobile and tablet accessibility for on-the-go collaboration.

Pros:

  • Intuitive drag-and-drop interface, great for beginners and pros.
  • Extensive template library for diverse use cases.
  • Scalable for teams of all sizes, from startups to enterprises.

Cons:

  • Performance can lag with very large or complex boards.
  • Advanced features require higher-tier paid plans.
  • Limited offline functionality, requiring a stable internet connection.

2. ClickUp Whiteboards

Logo/Brand: ClickUp
Short Description: ClickUp Whiteboards is a visual collaboration tool integrated into ClickUp’s all-in-one platform, perfect for teams needing to connect ideas to actionable tasks.
Key Features:

  • Infinite canvas with sticky notes, shapes, and flowcharts.
  • AI-powered ClickUp Brain for generating diagrams and visuals.
  • Real-time collaboration with live editing and team notifications.
  • Task integration to convert whiteboard ideas into actionable tasks.
  • Over 1,000 integrations with tools like Slack, Zoom, and Google Workspace.
  • Customizable formatting with emojis, images, and connectors.
  • Export in PNG, SVG, and JSON formats.

Pros:

  • Seamless integration with ClickUp’s project management features.
  • Free plan includes up to three whiteboards, ideal for small teams.
  • AI-driven tools enhance creativity and streamline workflows.

Cons:

  • Learning curve for users unfamiliar with ClickUp’s ecosystem.
  • Limited whiteboard features compared to standalone tools like Miro.
  • Some advanced features are locked behind paid plans.

3. Mural

Logo/Brand: Mural
Short Description: Mural is a visual collaboration platform tailored for teams and facilitators, offering robust features for brainstorming, workshops, and agile workflows.
Key Features:

  • Flexible canvas with sticky notes, shapes, and mind maps.
  • Facilitation tools like timers, voting, and guided sessions.
  • 100+ templates for design thinking, retrospectives, and planning.
  • Integrations with Slack, Microsoft Teams, and Jira.
  • Real-time and asynchronous collaboration for distributed teams.
  • Secure access controls and enterprise-grade encryption.
  • Mobile app for iOS and Android.

Pros:

  • Excellent facilitation tools for structured workshops.
  • Strong focus on team collaboration and engagement.
  • High security standards, ideal for enterprises.

Cons:

  • Pricing can be expensive for larger teams.
  • Interface may feel complex for new users.
  • Fewer integrations compared to Miro.

4. Aha! Whiteboards

Logo/Brand: Aha!
Short Description: Aha! Whiteboards is a product development-focused whiteboard tool, designed to help product teams brainstorm, create wireframes, and connect ideas to roadmaps.
Key Features:

  • Built-in wireframing tools for product design and user flows.
  • Nearly 100 templates for product development workflows.
  • Integration with Aha! Roadmaps for seamless planning.
  • Real-time collaboration with commenting and voting features.
  • Intuitive drawing tools like shapes, tables, and timelines.
  • Export options in PDF, PNG, and JPEG formats.
  • Role-based access for stakeholder alignment.

Pros:

  • Purpose-built for product teams, linking ideation to execution.
  • No additional cost for Aha! Roadmaps users.
  • User-friendly interface for rapid prototyping.

Cons:

  • Limited use outside of product development contexts.
  • Fewer integrations compared to general-purpose tools.
  • Requires Aha! subscription for full functionality.

5. FigJam

Logo/Brand: Figma (FigJam)
Short Description: FigJam, by Figma, is an interactive whiteboard tool for design teams and UX practitioners, ideal for creative brainstorming and prototyping.
Key Features:

  • Flexible canvas for sketching, mind maps, and sticky notes.
  • Real-time collaboration with cursor chat and live editing.
  • Integration with Figma for seamless design workflows.
  • Templates for UX research, brainstorming, and retrospectives.
  • Audio and video chat for team discussions within the platform.
  • Mobile and desktop accessibility.
  • Export in PNG, SVG, and PDF formats.

Pros:

  • Tight integration with Figma, perfect for design teams.
  • Fun, user-friendly interface with emojis and cursor interactions.
  • Free plan available with core whiteboard features.

Cons:

  • Limited wireframing capabilities compared to Aha! or Miro.
  • Fewer templates than competitors like Mural.
  • Performance can slow with large boards.

6. Lucidspark

Logo/Brand: Lucid (Lucidspark)
Short Description: Lucidspark, by the makers of Lucidchart, is a virtual whiteboard for teams to brainstorm, collaborate, and organize ideas visually.
Key Features:

  • Infinite canvas with sticky notes, shapes, and freehand drawing.
  • Real-time collaboration with team voting and commenting.
  • Templates for mind maps, flowcharts, and agile workflows.
  • Integrations with Slack, Google Drive, and Microsoft Teams.
  • AI-assisted organization of ideas and sticky notes.
  • Export options in PDF, PNG, and JPEG formats.
  • Secure data encryption and access controls.

Pros:

  • Intuitive interface, great for beginners and teams.
  • Strong integration with Lucidchart for diagramming.
  • AI features simplify idea organization.

Cons:

  • Many features locked behind Team or Enterprise plans.
  • Less robust template library compared to Miro.
  • Pricing can be restrictive for small teams.

7. Stormboard

Logo/Brand: Stormboard
Short Description: Stormboard is a sticky-note-based whiteboard tool designed for simple, effective brainstorming and task prioritization for remote teams.
Key Features:

  • Sticky-note-based interface for quick ideation.
  • StormAI for brainstorming and summarizing key takeaways.
  • Real-time collaboration with voting and task assignment.
  • Integrations with Zapier, Slack, and Microsoft Teams.
  • Multiple boards per session for complex projects.
  • Export in PDF, CSV, and Excel formats.
  • Mobile app for iOS and Android.

Pros:

  • Simple, intuitive design ideal for quick brainstorming.
  • AI-driven grouping of ideas enhances efficiency.
  • Free plan supports up to 5 collaborators per board.

Cons:

  • Limited advanced features compared to Miro or Mural.
  • Interface feels dated compared to competitors.
  • Fewer integrations than other top tools.

8. Confluence Whiteboard

Logo/Brand: Atlassian (Confluence)
Short Description: Confluence Whiteboard is a simple whiteboard tool embedded in Atlassian’s ecosystem, ideal for teams already using Jira or Confluence for quick ideation.
Key Features:

  • Basic canvas for sketching and brainstorming.
  • Integration with Jira, Confluence, and Trello.
  • Real-time collaboration with commenting and editing.
  • Templates for meeting notes and basic planning.
  • Export in PDF and JPEG formats.
  • Role-based access for team alignment.
  • Mobile and desktop accessibility.

Pros:

  • Seamless integration with Atlassian suite.
  • Simple and lightweight for quick collaboration.
  • No additional cost for Confluence users.

Cons:

  • Limited features compared to dedicated whiteboard tools.
  • Not ideal for complex diagramming or wireframing.
  • Requires Atlassian ecosystem for maximum value.

9. Zoom Whiteboard

Logo/Brand: Zoom
Short Description: Zoom Whiteboard is an integrated tool within Zoom Workplace, designed for teams to collaborate visually during video meetings.
Key Features:

  • Canvas for freehand drawing, sticky notes, and shapes.
  • Real-time collaboration during Zoom meetings.
  • Integration with Zoom AI Companion for enhanced workflows.
  • Basic templates for brainstorming and planning.
  • Export in PDF and PNG formats.
  • Mobile and desktop support.
  • Secure access with Zoom’s encryption standards.

Pros:

  • Free for Zoom users, ideal for video conferencing workflows.
  • Easy to use during live meetings.
  • High security and compliance features.

Cons:

  • Limited features compared to standalone whiteboard tools.
  • Requires Zoom subscription for full access.
  • Not suited for asynchronous collaboration.

10. Microsoft Whiteboard

Logo/Brand: Microsoft
Short Description: Microsoft Whiteboard is a collaboration tool within Microsoft 365, designed for teams to brainstorm and share ideas digitally.
Key Features:

  • Infinite canvas with sticky notes, shapes, and freehand drawing.
  • Integration with Microsoft Teams and 365 apps.
  • Real-time collaboration with live editing and commenting.
  • AI-powered features for summarizing and organizing ideas.
  • Templates for brainstorming and project planning.
  • Export in PNG and SVG formats.
  • Mobile and desktop accessibility.

Pros:

  • Free for Microsoft 365 users, cost-effective for enterprises.
  • Seamless integration with Microsoft ecosystem.
  • User-friendly interface for quick adoption.

Cons:

  • Limited integrations outside Microsoft 365.
  • Fewer advanced features compared to Miro or ClickUp.
  • Performance issues reported with large boards.

Comparison Table

Tool NameBest ForPlatform(s) SupportedStandout FeaturePricingG2/Capterra Rating
MiroRemote teams, designers, agile workflowsWeb, Windows, Mac, iOS, AndroidExtensive template libraryFree / $8/user/month4.8/5 (G2)
ClickUp WhiteboardsTeams needing task integrationWeb, Windows, Mac, iOS, AndroidAI-powered diagram generationFree / $7/user/month4.7/5 (G2)
MuralFacilitators, enterprise teamsWeb, Windows, Mac, iOS, AndroidFacilitation tools for workshopsFree / $12/user/month4.6/5 (G2)
Aha! WhiteboardsProduct development teamsWeb, iOS, AndroidWireframing and roadmap integrationIncluded with Aha! Roadmaps4.5/5 (G2)
FigJamDesign and UX teamsWeb, Windows, Mac, iOS, AndroidIntegration with FigmaFree / $3/user/month4.7/5 (G2)
LucidsparkTeams needing simple collaborationWeb, Windows, Mac, iOS, AndroidAI-assisted idea organizationFree / $7.95/user/month4.6/5 (G2)
StormboardQuick brainstorming sessionsWeb, iOS, AndroidSticky-note-based simplicityFree / $10/user/month4.5/5 (G2)
Confluence WhiteboardAtlassian ecosystem usersWeb, Windows, Mac, iOS, AndroidJira and Confluence integrationIncluded with Confluence4.4/5 (G2)
Zoom WhiteboardVideo meeting collaborationWeb, Windows, Mac, iOS, AndroidIntegration with Zoom meetingsIncluded with Zoom4.3/5 (G2)
Microsoft WhiteboardMicrosoft 365 usersWeb, Windows, Mac, iOS, AndroidMicrosoft 365 integrationFree with Microsoft 3654.2/5 (G2)

Which Whiteboard Software Tool is Right for You?

Choosing the best whiteboard software depends on your team’s size, industry, budget, and specific needs. Here’s a decision-making guide:

  • Small Businesses & Freelancers: Opt for ClickUp Whiteboards or Stormboard for affordable, user-friendly options with free plans. ClickUp’s task integration is ideal for solopreneurs managing projects, while Stormboard’s simplicity suits quick brainstorming.
  • Enterprises: Miro or Mural are top choices for large teams needing scalability, advanced facilitation tools, and enterprise-grade security. Miro’s extensive integrations make it versatile, while Mural excels in structured workshops.
  • Product Development Teams: Aha! Whiteboards is purpose-built for product teams, offering wireframing and roadmap integration. It’s ideal for teams already using Aha! Roadmaps.
  • Design & UX Teams: FigJam is perfect for design-focused teams, integrating seamlessly with Figma for prototyping and creative workflows.
  • Education & Training: Miro or Lucidspark offer robust templates and intuitive interfaces for virtual classrooms and interactive sessions.
  • Budget-Conscious Teams: Microsoft Whiteboard or Zoom Whiteboard are great for teams already using Microsoft 365 or Zoom, as they’re included at no extra cost.
  • Atlassian Users: Confluence Whiteboard is a no-brainer for teams in the Atlassian ecosystem, offering basic but effective collaboration tools.

Evaluate your needs, test free trials, and consider integration with your existing tech stack to make the best choice.

Conclusion

Whiteboard software tools in 2025 are transforming how teams collaborate, innovate, and execute ideas. From infinite canvases to AI-driven features, these tools cater to diverse needs, whether you’re a product manager, educator, or creative professional. The landscape is evolving with greater emphasis on integrations, security, and seamless hybrid work experiences. By exploring the top 10 tools listed above, you can find a solution that aligns with your workflow and budget. Most tools offer free trials or plans, so take advantage of demos to test their features in action. Choose the right whiteboard software to unlock your team’s creativity and productivity in 2025.

FAQs

1. What is whiteboard software, and why is it important in 2025?
Whiteboard software provides a digital canvas for real-time or asynchronous collaboration, enabling teams to brainstorm, plan, and visualize ideas. In 2025, it’s essential for remote and hybrid teams to foster creativity and streamline workflows.

2. Which whiteboard software is best for small businesses?
ClickUp Whiteboards and Stormboard are great for small businesses due to their free plans, ease of use, and integration with project management tools.

3. Can whiteboard software integrate with other tools?
Yes, most tools like Miro, Mural, and ClickUp integrate with platforms like Slack, Jira, Microsoft Teams, and Google Workspace for seamless workflows.

4. Is there free whiteboard software available in 2025?
Yes, tools like Miro, ClickUp, FigJam, and Microsoft Whiteboard offer free plans with core features, though advanced functionalities may require paid subscriptions.

5. How do I choose the right whiteboard software for my team?
Consider your team size, industry, budget, and required features (e.g., templates, integrations, or wireframing). Test free trials to ensure the tool fits your workflow.