Meta Description: Discover the top 10 team messaging apps in 2025! Compare features, pros, cons, and pricing to find the best team messaging software for your business.
Introduction
In 2025, team messaging apps have become the cornerstone of workplace communication, enabling seamless collaboration across remote, hybrid, and in-office teams. These platforms go beyond simple chat, integrating features like file sharing, video calls, task management, and third-party app integrations to streamline workflows and boost productivity. With the rise of distributed workforces and the need for real-time, secure communication, choosing the right team messaging app is critical for businesses of all sizes. When selecting a tool, decision-makers should prioritize ease of use, security (e.g., end-to-end encryption), integration capabilities, scalability, and pricing that aligns with their budget. This blog explores the top 10 team messaging apps for 2025, detailing their features, pros, cons, and a comparison to help you make an informed choice. Whether you’re a startup, enterprise, or remote team, this guide will help you find the best team messaging solution for your needs.
Top 10 Team Messaging Apps Tools for 2025
1. Slack
Description: Slack is a leading team messaging platform designed for businesses of all sizes, offering robust integrations and real-time collaboration tools to enhance workplace communication.
Best For: Teams needing extensive integrations and a user-friendly interface.
Key Features:
- Channels: Organize conversations by project, team, or topic.
- Integrations: Connects with over 2,600 apps, including Google Drive, Trello, and Zoom.
- Huddles: Instant audio and video calls for quick collaboration.
- Advanced Search: Easily find past messages, files, or conversations.
- Slack Connect: Collaborate with external partners in shared channels.
- Workflow Builder: Automate repetitive tasks without coding.
- Threaded Conversations: Keep discussions organized and focused.
Pros:
- Intuitive, polished interface enhances user experience.
- Extensive third-party integrations streamline workflows.
- Slack Connect enables seamless external collaboration.
Cons:
- Free plan limits message history to 90 days.
- Paid plans can be expensive for small businesses.
- Notification overload can overwhelm users if not managed.
Pricing: Free / Starts at $8.75/user/month (billed monthly)
G2 Rating: 4.5/5
2. Microsoft Teams
Description: Microsoft Teams is an all-in-one collaboration platform integrated with Microsoft 365, ideal for organizations already using Microsoft’s ecosystem.
Best For: Enterprises and teams using Microsoft 365.
Key Features:
- Deep Microsoft 365 Integration: Seamless access to Word, Excel, and Outlook.
- Video Conferencing: High-quality video calls with screen sharing.
- Chat & Channels: Supports 1:1, group chats, and organized channels.
- File Sharing: Real-time collaboration on Office documents.
- Task Management: Integrated task tracking with Microsoft Planner.
- Security: Enterprise-grade encryption and compliance features.
- Scheduled Send: Delay message delivery for time zone convenience.
Pros:
- Robust integration with Microsoft 365 tools.
- High security suitable for regulated industries.
- Scalable for large organizations.
Cons:
- Steep learning curve for non-Microsoft users.
- Can be resource-heavy, causing occasional lag.
- Expensive for teams without Microsoft 365 subscriptions.
Pricing: Free / Starts at $6/user/month (with Microsoft 365)
G2 Rating: 4.3/5
3. Pumble
Description: Pumble is a free, user-friendly messaging app focused on unlimited chat history and simple collaboration for small to medium-sized teams.
Best For: Budget-conscious teams seeking free, robust communication tools.
Key Features:
- Unlimited Chat History: Access all messages without restrictions.
- Channels: Public and private channels for organized communication.
- Video & Voice Calls: 1:1 and group calls with screen sharing.
- File Sharing: Share documents and media up to 50MB (free plan).
- DND Mode: Mute notifications for focused work.
- Guest Access: Invite external collaborators with limited access.
- Slack Import: Easily migrate data from Slack.
Pros:
- Free plan with unlimited users and chat history.
- Affordable paid plans starting at $1.99/user/month.
- Simple, intuitive interface for quick adoption.
Cons:
- Limited integrations compared to Slack or Teams.
- Free plan has a 50MB file size limit.
- Video call quality can be inconsistent.
Pricing: Free / Starts at $1.99/user/month
G2 Rating: 4.6/5
4. Connecteam
Description: Connecteam is a mobile-first team communication app tailored for deskless and remote workers, combining chat with workforce management tools.
Best For: Field-based teams and small businesses.
Key Features:
- Work Chat: Secure 1:1, group, and company-wide chats.
- Task Management: Assign tasks and track progress within the app.
- Company Newsfeed: Share updates, announcements, and polls.
- File Sharing: Send images, documents, and videos.
- Mobile Access: Fully functional iOS and Android apps.
- Read Receipts: Track who has seen messages.
- Forms & Checklists: Create mobile-friendly forms for field workers.
Pros:
- Free plan for up to 10 users.
- Mobile-first design ideal for deskless teams.
- Combines communication with task management.
Cons:
- Limited integrations compared to competitors.
- Advanced features require paid plans.
- Less suited for office-based teams.
Pricing: Free (up to 10 users) / Starts at $29/month for 30 users
Capterra Rating: 4.8/5
5. Zoho Cliq
Description: Zoho Cliq is a team messaging app with strong integration into the Zoho ecosystem, offering customizable workflows for small to medium businesses.
Best For: Teams using Zoho’s suite of productivity tools.
Key Features:
- Channels & DMs: Organize team and 1:1 conversations.
- Bots & Automation: Automate tasks with customizable workflows.
- Multi-Column View: Monitor multiple chats simultaneously.
- Integrations: Connects with Zoho apps, Google Drive, and Trello.
- Audio/Video Calls: Supports team calls and screen sharing.
- Searchable History: Access past messages and files easily.
- Mobile Apps: Available on iOS and Android.
Pros:
- Affordable pricing with a free plan for small teams.
- Strong integration with Zoho’s ecosystem.
- Customizable workflows enhance productivity.
Cons:
- Interface can feel cluttered for new users.
- Limited third-party integrations outside Zoho.
- Free plan limits message history to 10,000 messages.
Pricing: Free (up to 10 users) / Starts at $3/user/month
G2 Rating: 4.4/5
6. Flock
Description: Flock is a cost-effective messaging and collaboration platform with a focus on simplicity and affordability for small businesses.
Best For: Small teams seeking a budget-friendly Slack alternative.
Key Features:
- Channels & DMs: Public and private channels for team chats.
- Video/Audio Calls: High-quality calls with screen sharing.
- File Sharing: Share files with 5GB (free) or 10GB (paid) storage.
- Integrations: Connects with Trello, Twitter, and MailChimp.
- Polls & Notes: Create polls and shared notes for collaboration.
- To-Do Lists: Manage tasks within the platform.
- Searchable History: Access past conversations (10,000 message limit on free plan).
Pros:
- Affordable pricing compared to Slack.
- User-friendly interface with high-quality calls.
- Free plan includes core communication features.
Cons:
- Limited message history on free plan (10,000 messages).
- Fewer integrations than Slack or Teams.
- Interface can feel outdated.
Pricing: Free / Starts at $4.50/user/month
G2 Rating: 4.3/5
7. Rocket.Chat
Description: Rocket.Chat is an open-source, secure messaging platform ideal for privacy-conscious organizations in regulated industries.
Best For: Enterprises needing self-hosted, secure communication.
Key Features:
- Self-Hosted Option: Full control over data with on-premise hosting.
- End-to-End Encryption: Secure chats, calls, and file sharing.
- Channels & DMs: Flexible public, private, and direct messaging.
- Video Calls: Integrated with Jitsi or Pexip for secure calls.
- Custom Integrations: Extend functionality with APIs and webhooks.
- Compliance: Supports GDPR, HIPAA, and FINRA standards.
- Audit Logs: Track application usage for security.
Pros:
- High security with self-hosted and encrypted options.
- Customizable for specific business needs.
- Free open-source version available.
Cons:
- Requires technical expertise for self-hosting.
- Interface can be complex for non-tech users.
- Limited features in free cloud version.
Pricing: Free (open-source) / Starts at $4/user/month (cloud)
G2 Rating: 4.2/5
8. Zoom Team Chat
Description: Zoom Team Chat extends Zoom’s video conferencing platform with robust messaging features for seamless team collaboration.
Best For: Teams prioritizing video conferencing with messaging.
Key Features:
- Channels & DMs: Real-time messaging with organized channels.
- Video Integration: Launch video calls directly from chats.
- File Sharing: Drag-and-drop file sharing with previews.
- Searchable History: Access past messages and files.
- Screen Sharing: Share screens during chats or calls.
- AI Features: Summarize chats and draft replies.
- Cross-Platform: Available on web, desktop, and mobile.
Pros:
- Seamless integration with Zoom’s video platform.
- Reliable performance with minimal latency.
- Competitive pricing for combined chat and video.
Cons:
- Less robust for non-video-focused teams.
- Limited third-party integrations.
- Free plan has restricted features.
Pricing: Free / Starts at $13.32/user/month
G2 Rating: 4.5/5
9. Chanty
Description: Chanty is a simple, AI-powered team messaging app with task management and integrations for small to medium teams.
Best For: Small businesses needing an intuitive chat solution.
Key Features:
- Teambook: Centralized hub for messages, tasks, and files.
- Task Management: Turn messages into actionable tasks.
- Voice Messages: Send audio messages for quick updates.
- Integrations: Connects with Google Drive, GitLab, and MailChimp.
- Channels & DMs: Public, private, and direct messaging.
- Pinned Messages: Save important ideas or updates.
- Mobile Apps: iOS and Android support.
Pros:
- Free plan for up to 10 users with core features.
- Simple interface with task management integration.
- Affordable paid plans for growing teams.
Cons:
- Limited advanced features compared to Slack.
- Fewer integrations than competitors.
- Video call functionality still in beta.
Pricing: Free (up to 10 users) / Starts at $3/user/month
Capterra Rating: 4.7/5
10. Troop Messenger
Description: Troop Messenger is a secure, business-focused messaging app with self-destructing chats and enterprise-grade features.
Best For: Teams needing secure, controlled communication.
Key Features:
- Burnout Chat: Self-destructing chats for sensitive information.
- End-to-End Encryption: Secure messages, calls, and files.
- Forkout: Send messages to multiple users/groups at once.
- Screen Sharing: Share screens during calls or chats.
- Audit Logs: Track usage for compliance and security.
- Guest Access: Invite external users with restricted access.
- Code Editor: Built-in editor for developer teams.
Pros:
- High security with self-hosted options.
- Unique features like burnout chat and forkout.
- Scalable for enterprises with compliance needs.
Cons:
- Complex setup for on-premise hosting.
- Interface can feel less polished.
- Limited integrations compared to Slack.
Pricing: Free trial / Starts at $2.50/user/month
Capterra Rating: 4.6/5
Comparison Table
| Tool Name | Best For | Platform(s) Supported | Standout Feature | Pricing | G2/Capterra Rating |
|---|---|---|---|---|---|
| Slack | Teams needing integrations | Web, iOS, Android, Desktop | Extensive integrations | Free / $8.75/user/month | 4.5/5 (G2) |
| Microsoft Teams | Microsoft 365 users | Web, iOS, Android, Desktop | Deep Microsoft 365 integration | Free / $6/user/month | 4.3/5 (G2) |
| Pumble | Budget-conscious teams | Web, iOS, Android, Desktop | Unlimited chat history | Free / $1.99/user/month | 4.6/5 (G2) |
| Connecteam | Deskless teams | iOS, Android, Web | Mobile-first design | Free (10 users) / $29/month | 4.8/5 (Capterra) |
| Zoho Cliq | Zoho ecosystem users | Web, iOS, Android, Desktop | Customizable workflows | Free (10 users) / $3/user/month | 4.4/5 (G2) |
| Flock | Small businesses | Web, iOS, Android, Desktop | Affordable pricing | Free / $4.50/user/month | 4.3/5 (G2) |
| Rocket.Chat | Privacy-conscious enterprises | Web, iOS, Android, On-premise | Self-hosted security | Free (open-source) / $4/user/month | 4.2/5 (G2) |
| Zoom Team Chat | Video-focused teams | Web, iOS, Android, Desktop | Video integration | Free / $13.32/user/month | 4.5/5 (G2) |
| Chanty | Small teams | Web, iOS, Android, Desktop | Task management integration | Free (10 users) / $3/user/month | 4.7/5 (Capterra) |
| Troop Messenger | Secure enterprise teams | Web, iOS, Android, On-premise | Burnout chat | Free trial / $2.最近50/user/month | 4.6/5 (Capterra) |
Which Team Messaging App is Right for You?
Choosing the right team messaging app depends on your team’s size, industry, budget, and specific needs. Here’s a decision-making guide to help you select the best tool:
- Small Businesses (1–50 Employees): Pumble, Connecteam, or Chanty are ideal due to their free plans and affordable paid tiers. Pumble’s unlimited chat history is great for startups, while Connecteam suits deskless teams like retail or field workers. Chanty’s simplicity and task management make it a good fit for small, agile teams.
- Medium Businesses (50–200 Employees): Slack, Flock, or Zoho Cliq offer scalability and integrations. Slack is perfect for tech-savvy teams needing extensive app connections. Flock provides a cost-effective alternative, and Zoho Cliq is best for teams already using Zoho’s ecosystem.
- Enterprises (200+ Employees): Microsoft Teams, Rocket.Chat, or Troop Messenger are suited for large organizations. Microsoft Teams excels for Microsoft 365 users with robust security. Rocket.Chat and Troop Messenger are ideal for industries like healthcare or government needing self-hosted, secure options.
- Remote/Deskless Teams: Connecteam and Zoom Team Chat shine for distributed workforces. Connecteam’s mobile-first approach supports field workers, while Zoom’s video integration is perfect for hybrid teams relying on virtual meetings.
- Budget-Conscious Teams: Pumble and Connecteam offer free plans with robust features, while Flock and Chanty provide affordable paid plans for growing teams.
- Security-Focused Teams: Rocket.Chat and Troop Messenger offer end-to-end encryption and self-hosted options, ideal for regulated industries like healthcare, finance, or government.
Consider testing free trials or demos to evaluate user experience and integration capabilities before committing. Align the tool’s features with your team’s workflow and tech stack for optimal results.
Conclusion
Team messaging apps in 2025 are more than just chat tools—they’re essential for fostering collaboration, maintaining company culture, and driving productivity in modern workplaces. From Slack’s extensive integrations to Connecteam’s mobile-first design, these platforms cater to diverse needs, whether you’re a small startup, a global enterprise, or a deskless workforce. The landscape is evolving with enhanced security, AI-driven features, and seamless integrations, making it easier to find a tool that fits your team’s unique requirements. To choose the best team messaging app, assess your budget, team size, and must-have features, and take advantage of free trials or demos to test usability. With the right tool, your team can stay connected, engaged, and productive, no matter where they work.
FAQs
1. What are team messaging apps?
Team messaging apps are digital platforms that enable real-time communication through text, voice, and video, often including features like file sharing, integrations, and task management to enhance workplace collaboration.
2. Are team messaging apps secure?
Most team messaging apps offer encryption and secure logins. Apps like Rocket.Chat and Troop Messenger provide end-to-end encryption and self-hosted options for maximum security, ideal for regulated industries.
3. Which team messaging app is best for small businesses?
Pumble and Connecteam are great for small businesses due to their free plans and affordability. Pumble offers unlimited chat history, while Connecteam is tailored for deskless teams.
4. Can team messaging apps integrate with other tools?
Yes, apps like Slack, Microsoft Teams, and Zoho Cliq support integrations with tools like Google Drive, Trello, and CRM platforms, streamlining workflows.
5. How much do team messaging apps cost?
Pricing varies: Pumble and Connecteam offer free plans, while paid plans range from $1.99/user/month (Pumble) to $13.32/user/month (Zoom). Enterprise solutions like Rocket.Chat may have custom pricing.