Meta Description: Discover the top 10 meeting management software tools for 2025. Compare features, pros, cons, and pricing to find the best solution for your team.

Introduction

In 2025, meeting management software has become a cornerstone of efficient collaboration, especially as hybrid and remote work models dominate the workplace. These tools streamline the entire meeting lifecycle—from scheduling and agenda creation to execution and follow-up—ensuring meetings are productive, organized, and aligned with business goals. With advancements in AI, integrations with productivity suites, and a focus on user experience, meeting management software is evolving to meet diverse needs across industries. Whether you’re a small business, a large enterprise, or a nonprofit, choosing the right tool depends on factors like ease of use, scalability, security, and integration capabilities. This blog explores the top 10 meeting management software tools for 2025, detailing their features, pros, cons, and a comparison to help you make an informed decision. Look for tools that align with your team size, budget, and specific meeting needs to maximize productivity.

Top 10 Meeting Management Software Tools for 2025

1. Zoom Workplace

Short Description: Zoom Workplace is a versatile platform combining video conferencing with robust meeting management features, ideal for businesses of all sizes needing seamless virtual collaboration.
Key Features:

• AI-powered meeting summaries and action item tracking.
• Integration with Google Calendar, Microsoft 365, and Slack.
• Whiteboard and breakout room capabilities for interactive sessions.
• High-quality video and audio with virtual backgrounds.
• Meeting recording and cloud storage for easy access.
• Mobile app for on-the-go meeting management.
• Advanced security with end-to-end encryption.
  Pros:
• User-friendly interface, even for non-tech-savvy users.
• Extensive collaboration tools enhance meeting engagement.
• Scalable for small teams to large enterprises.
  Cons:
• Free plan limited to 40-minute meetings.
• Some advanced features require higher-tier plans.
• Occasional connectivity issues in low-bandwidth settings.

2. Microsoft Teams

Short Description: Microsoft Teams is a comprehensive collaboration platform with meeting management features, perfect for organizations using Microsoft 365 for seamless integration.
Key Features:

• Real-time document collaboration with Office apps.
• AI-driven transcription and caption translation in 40+ languages.
• Scheduling and calendar integration with Outlook.
• Customizable meeting layouts (tiled, spotlight, etc.).
• Screen sharing and collaborative whiteboards.
• Robust chat and channel-based communication.
• Enterprise-grade security and compliance tools.
  Pros:
• Deep integration with Microsoft 365 boosts productivity.
• Supports large meetings (up to 1,000 participants).
• Reliable for hybrid and remote teams.
  Cons:
• Interface can feel cluttered for new users.
• Real-time transcription accuracy varies.
• Higher-tier plans needed for advanced features.

3. Google Meet

Short Description: Google Meet is a secure, browser-based video conferencing tool with meeting management features, ideal for Google Workspace users and small to medium teams.
Key Features:

• Seamless integration with Google Calendar and Gmail.
• Real-time transcription with support for multiple languages.
• Noise cancellation and live captioning.
• Easy scheduling and meeting invitations.
• Mobile and desktop accessibility without downloads.
• Breakout rooms for small group discussions.
  Pros:
• No software installation required; runs in browsers.
• Affordable within Google Workspace plans.
• Strong security features for enterprise users.
  Cons:
• Limited advanced features compared to Zoom or Teams.
• Transcription not available in free tier.
• Less suited for complex meeting management needs.

4. Cisco Webex

Short Description: Cisco Webex is a secure, scalable meeting management platform with AI-driven features, suited for enterprises needing robust video conferencing and hardware integration.
Key Features:

• AI-powered noise cancellation and voice optimization.
• Real-time translation in over 10 languages.
• Integration with Cisco hardware for hybrid setups.
• Whiteboard and co-editing tools for collaboration.
• Advanced security with customizable controls.
• Meeting analytics and engagement tracking.
• Polling and Q&A for interactive sessions.
  Pros:
• Highly secure and customizable for enterprises.
• Excellent hardware integration for in-office setups.
• Scalable for large organizations.
  Cons:
• Complex interface for smaller teams.
• Pricing can be high for premium features.
• Requires training for full feature utilization.

5. Fellow

Short Description: Fellow is a meeting management tool focused on agenda creation and action item tracking, ideal for teams prioritizing structured, productive meetings.
Key Features:

• Collaborative agenda creation and templates.
• Action item assignment and follow-up reminders.
• Integration with Slack, Microsoft Teams, and Zoom.
• Meeting notes and decision tracking.
• Feedback tools for post-meeting insights.
• Calendar sync for scheduling.
  Pros:
• Streamlines meeting preparation and follow-up.
• User-friendly for small to medium teams.
• Strong focus on actionable outcomes.
  Cons:
• Limited video conferencing capabilities.
• Free plan restricts advanced features.
• Not ideal for large-scale enterprises.

6. MeetingPulse

Short Description: MeetingPulse is an interactive meeting management tool designed for audience engagement, perfect for conferences, town halls, and employee meetings.
Key Features:

• Live polling and Q&A for real-time engagement.
• Sentiment analysis and anonymous feedback.
• Integration with streaming platforms like YouTube.
• Customizable meeting templates.
• Detailed analytics on audience participation.
• Secure document sharing during meetings.
  Pros:
• Enhances engagement in large meetings.
• Easy-to-use interface for non-technical users.
• Affordable pricing for small teams.
  Cons:
• Limited integration with productivity suites.
• Not suited for daily team meetings.
• Analytics features require premium plans.

7. Deel

Short Description: Deel’s meeting management features, particularly its “1 on 1” tool, are designed for remote teams to streamline one-on-one meetings via Slack integration.
Key Features:

• Automated pre-meeting agenda creation in Slack.
• Post-meeting surveys for feedback and tracking.
• Calendar integration for scheduling.
• Action item assignment and progress tracking.
• Integration with Deel’s HR tools.
• Secure data handling for sensitive discussions.
  Pros:
• Simplifies one-on-one meeting workflows.
• Seamless Slack integration for remote teams.
• Free within Deel Engage for existing users.
  Cons:
• Limited to one-on-one meeting use cases.
• Requires Deel platform for full functionality.
• Less robust for large group meetings.

8. Hypercontext

Short Description: Hypercontext is a meeting management solution focused on agenda creation and collaboration, ideal for teams aiming to improve meeting productivity.
Key Features:

• Collaborative agenda templates and editing.
• Automated meeting minutes and action items.
• Calendar sync with Google and Outlook.
• Integration with Slack and Microsoft Teams.
• Goal tracking tied to meeting outcomes.
• Free plan for basic meeting management.
  Pros:
• Simplifies agenda and minutes creation.
• Affordable pricing for small teams.
• Enhances meeting focus and accountability.
  Cons:
• Limited advanced features for enterprises.
• No built-in video conferencing.
• Interface can feel basic for complex needs.

9. GoTo Meeting

Short Description: GoTo Meeting is a reliable video conferencing platform with meeting management features, suited for SMBs and contact centers needing professional virtual meetings.
Key Features:

• Screen sharing and in-meeting chat.
• Meeting transcription and recording.
• Integration with CRM tools like Salesforce.
• Mobile app for flexible access.
• Customizable meeting invitations.
• HD video and audio quality.
  Pros:
• Easy to use for small businesses.
• Free tier supports up to 100 attendees.
• Reliable for webinars and client meetings.
  Cons:
• Fewer collaboration features than Zoom or Teams.
• Limited AI-driven functionalities.
• Pricing can be high for advanced features.

10. Boardable

Short Description: Boardable is a meeting management platform tailored for nonprofits and governing bodies, focusing on board meeting organization and documentation.
Key Features:

• Agenda creation and centralized document storage.
• Voting and decision-making tools.
• Automated reminders and task assignments.
• Built-in minutes templates for record-keeping.
• Integration with Zoom and Microsoft Teams.
• Secure access for board members.
  Pros:
• Tailored for nonprofit board meetings.
• Simplifies compliance and documentation.
• User-friendly for non-technical users.
  Cons:
• Limited use for non-board meeting scenarios.
• Pricing may be high for small nonprofits.
• Fewer integrations than enterprise tools.

Comparison Table

Which Meeting Management Software Tool is Right for You?

Choosing the best meeting management software depends on your organization’s size, industry, budget, and specific needs. Here’s a decision-making guide:

• Large Enterprises: Microsoft Teams and Cisco Webex are ideal due to their scalability, enterprise-grade security, and integrations with productivity suites or hardware. Teams is best for Microsoft 365 users, while Webex suits those with Cisco hardware.
• Small to Medium Businesses (SMBs): Zoom Workplace and Google Meet offer affordable, user-friendly solutions with robust video conferencing and scheduling features. Zoom is better for collaboration, while Google Meet suits Google Workspace users.
• Nonprofits and Governing Bodies: Boardable is tailored for board meetings, offering tools for agenda creation, voting, and compliance. Its focus on documentation makes it a top choice for nonprofits.
• Remote Teams: Deel’s “1 on 1” tool is perfect for remote teams using Slack, while Fellow and Hypercontext excel in agenda creation and action item tracking for distributed teams.
• Conferences and Large Events: MeetingPulse stands out for interactive features like live polling, making it ideal for town halls or conferences.
• Budget-Conscious Teams: Google Meet, Hypercontext, and GoTo Meeting offer free tiers with solid features, while Fellow and Deel provide affordable plans for small teams.
• Industries with High Security Needs: Cisco Webex and Microsoft Teams offer advanced security features, making them suitable for regulated industries like healthcare or finance.

Evaluate your meeting frequency, participant size, and integration needs. Most tools offer free trials or demos, so test them to ensure they fit your workflow.

Conclusion

In 2025, meeting management software is essential for driving productivity in an increasingly hybrid world. These tools not only streamline scheduling and execution but also enhance collaboration through AI-driven insights, real-time engagement, and seamless integrations. The landscape is evolving with a focus on interactivity, security, and user-centric design, making it easier than ever to conduct impactful meetings. Whether you’re a small team seeking affordability or an enterprise needing scalability, the top 10 tools listed offer diverse solutions. Explore free trials or demos to find the perfect fit, and invest in a tool that transforms your meetings into strategic assets for success.

FAQs

What is meeting management software?
Meeting management software streamlines the planning, execution, and follow-up of meetings, offering features like scheduling, agenda creation, and action item tracking.

How do I choose the best meeting management software?
Consider your team size, budget, integration needs, and specific features like AI transcription or polling. Test tools via free trials to ensure they meet your needs.

Are there free meeting management software options?
Yes, tools like Google Meet, Zoom Workplace, and Hypercontext offer free tiers with basic features suitable for small teams or personal use.

Can meeting management software integrate with other tools?
Most tools integrate with platforms like Slack, Microsoft 365, Google Workspace, or CRMs like Salesforce, enhancing workflow efficiency.

What’s the best tool for board meetings?
Boardable is designed for board meetings, offering agenda creation, voting tools, and compliance-focused features for nonprofits and governing bodies.